![]() ![]() This includes costs of meals, transportation, rental of facilities, and other items incidental to a planned meeting. In addition to the above, this G/L account is used on federally sponsored projects only if the costs of the meeting and conference - the primary purpose of which is the dissemination of technical information - are allowable. Meals or refreshments that are incidental to and a continuation of the business purpose of the meeting are allowable charges to G/L account 696000. In order for a meeting to be considered "business related", the meeting must be properly planned with a specific agenda and defined business objectives. ![]() ![]() This G/L account is used to record the cost of holding meetings, symposiums, etc., conducted to further the educational, research, and/or patient care function of Duke. Note 2: A non-meal related expenses, such as cash or goods provided to research participants as an incentive during an approved research function, is classified as 622500 Experimental Subjects and Blood Donors. Note 1: A meal or food related expense served as part of an approved research function (served to research participants or human subjects) is classified as 6960 Meetings: Business Related. Cost associated with alcoholic beverages purchased with business meals must be charged to account 693201.Ĭosts for public relations and social expenses, including alcoholic beverages are not allowable, either directly or indirectly, in support of Federal programs and therefore cannot be charged to Federal grants and/or contracts and indirect costs. Meals of a "casual" nature (i.e., not preplanned, no agenda, or no specific business objectives) should be charged here.įunctions or events that include alcoholic beverages must be charged to account 693201. This account is used to record the cost of (1) all activities for the purpose of public relations, development, fund raising, promotional, etc., (2) all expenses where purpose is entertainment, (3) all expenses related to memberships or dues to social clubs, token gifts, social functions or social hours, recreational activities, seasonal parties, and (4) meals and lodging for visiting dignitaries, officials, etc. ![]()
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